Friday, June 24, 2011

NEW resource: Films on Demand!

A couple of things to close out the week, just to offer you a nicely-quivering little gobbet of deliciousness to tide you over through the weekend.

First thing: The collection shift I wrote about in this post started just this past Monday, June 20. I've documented part of the process and posted the results on our Facebook page. Check them out!

I will say it is very, very interesting to see the Library change in this manner. Most of the long-timers -- we've got people who've been here for over 30 years -- don't think too much of it because they've seen a lot more than this, but I'm a relative newbie. Even this little bit -- only two or three ranges' worth of shelving and a bunch of microform cabinets so far -- is pretty weird!

I also thought I'd take the opportunity this week to introduce people to a new online resource that we've just set up: Films on Demand.

First, a caveat: It's not that easy to get to. It's pretty different from most of our other online resources (you'll see why in a minute), so we're working on figuring out a way to categorize it that makes some kind of sense. Until then, you'll have to search for it (just enter "films" in the search form that pops up after clicking on the "Find article databases" link on our home page). But don't worry; we're also seeing if we can figure out a way to get all the information about, and links to, the available films into ALADIN Discovery and the Classic Catalog. That way, you could just do a search in either catalog and watch a film straight from there if it's relevant to your needs without all that mucking about with "article databases."

Anyway, this thing is awesome.

It's a big database of online streaming educational videos on pretty much every disciplinary topic under the sun, with offerings appropriate for most age and skill levels (hence the difficulty with categorizing it). It's set up so that instructors can either show the entire video or just the segments they want that are relevant to their courses; if there's a video about mammalian biology, for instance, and you want to focus on thermoregulation and homeostasis (e.g., warm-blooded animals), you can head straight to that segment and show it to your class without playing around with glands and slider bars and the like.

We'd been sniffing after it for the past couple of years, but had always balked at one issue: captioning. Films on Demand offers captioned videos, but not all of their videos are captioned. We went back and forth for a while about whether it was cost-effective to purchase access anyway, even if it meant spending a lot of money on videos that nearly all of our students and faculty wouldn't be able to watch.

Last year, we got fairly close to the brink and set up a trial, but found that not only were our faculty frustrated by the lack of captioning on many videos, but there were also some issues when it came to limiting search results to captioned videos only. It was possible, but not as easy as it could have been, and this combination made us decide to hold off for a while.

Fast forward to ...

Aw, heck. I had the entire background story typed up: two years, one trial, three faculty requests, two representatives, six months of back-and-forth, two WRLC task forces, and one offhand remark. But you aren't interested in all that!

The upshot is that Films on Demand has made it possible for us to subscribe to only their captioned videos, with pricing that's commensurate to the relative size of the collection. This is most excellent of them.

So you can use Films on Demand all you like; all you'll ever see are captioned films (ideally, that is -- we've found one or two so far that may have either slipped into the collection or accidentally mislaid their captions somewhere else). No muss, no fuss. We've set Flash as the default format; the other options were Windows Media Player and Quicktime, which is annoying. Quicktime only really works on Apple computers, while Windows Media Player only really works on no computers.

One thing to note, though, is that at the moment, it's not too obvious how to turn on the captioning. Look for a button with a speech balloon on it along the bottom of the video. After you've hit "Play," click on that button; two white lines should appear inside the speech balloon, indicating that the captions are on. You'll have to click it again if you skip ahead in the video, though, I'm afraid; seems to be unavoidable, although I am trying to talk them into getting rid of the speech balloon in favor of something more obvious. A big "CC," for instance. We'll see how that turns out!

Ah, I see. You're all hung up on that phrase a paragraph or two ago: "the relative size of the collection." How big is it, you ask?

Well, as of April 27, there were 2,935 captioned films, encompassed by broader disciplines like:
  • Humanities & Social Science
  • Business & Economics
  • Health & Medicine
  • Science & Mathematics
  • Careers & Job Search
  • Family & Consumer Sciences
  • Guidance & Counseling
  • Technical Education
The largest subject area is Humanities & Social Sciences, followed by Science & Mathematics. These are the most recent numbers, by the way; they've said they intend to keep adding to the collection as more captioned films become available. It's been a couple months since then, and the collection has mostly grown, so we are certainly past the 3,000 mark by now. Something to think about.

We're super-excited about this! It's only one change in a frankly surprising number of them that are taking place this summer, though; I just hope I can keep pace with this blog. It's good for all of you to know what's going on with us and what you can expect in the coming months and years. We -- or at least I -- also like to have a document of all the things we've done and are doing, because it's always interesting to look back and see where we were compared to where we are now. Things have changed, are changing, will always change.

Enjoy your weekend!

Monday, June 6, 2011

Summer update!

No vlogs this week!

I know, even I can hear the groans. Truth is, we're just busy.

With what? Fair question.

At this point, I suppose I should share the things on my mind (and desk) these days; it'll also reveal a little something about what's going on in the Library this summer.

The biggest thing on the collective plate right now is the collection shift.

You heard right. We're shifting the collection. I was joking around with someone not too long ago, actually; I told him we were moving the collection, and he asked where we were moving it to. I thought about it for a moment and said, "About five feet to the left."

Funny as it sounds, it's more or less an accurate description. And it's not at all minor; close to a quarter of a million books takes a lot of moving, whether it's five feet or five miles. This is happening largely because the Archives is expanding this summer. The current reading room will just about double in size, which will take up the space occupied by the 900s and some of the 800s downstairs.

Because this is a once-in-30-years kind of occurrence, we're seizing the opportunity to do a number of other things, too:

1) Clearing out space for ourselves. Right now, there's zero space for the collection to move into. This is mostly because the very beginning of the General Stacks is hemmed in by a set of microform cabinets. Those cabinets contain our historical records of The New York Times, USA Today, The Washington Post, and ERIC, the government's repository of education research. However, it's kind of silly -- we've got electronic subscriptions to the same stuff, this collection is duplicated across the Consortium, and it sees very little use for such a large collection. We're not the only ones facing this kind of issue, either; the other Consortium schools who have the same collection have been talking about moving one school's collection to the WRLC storage center and getting rid of the rest. We plan to follow through on our end and clear out space for more shelves at the beginning of the collection. However, even that won't be enough, because ...

2) We're moving Hearing, Speech, and Language Sciences materials to the General Stacks from the Deaf Collection. The Library and Archives have been in a yearslong process of evaluating the Deaf Collection and its institutional role in general, especially within a larger cultural context. One of the results of this is that there's been increasing consensus -- within the Library and Archives, elsewhere on campus, and out in the rest of the world -- that deafness as a cultural phenomenon is markedly distinct from deafness as a physiological phenomenon (as in deafhood versus deafness). So all the items in the Deaf Collection -- from books to periodicals to films -- that focus on deafness in scientific and medical terms (audiology, genetics, speech pathology, etc.) will be moved to the corresponding sections in the General Stacks.

If this sounds complicated, by the way, it is. Patrick Oberholtzer, the librarian who's taken over the subject area in the past year or so, has been spending almost every working hour for the past few months figuring out the logistics of the move. Kudos to him!

However, given that our space is shrinking, even with the removal of the microfiche cabinets, and the collection is getting larger, this means we're doing yet a third thing:

3) Weeding. Weeding. Weeding. And more weeding. I've lost count of how many books I've cleaned out of the General Stacks in the 800s alone. If you end up in the Library this summer, you'll notice some odd patches where shelves are nearly empty, kind of like the "after" photo in this post. That's because we've been at work. So far these past few months, I've focused on getting rid of large, old sets of books between 801 and 840, clearing space in the language-related areas (e.g., linguistics, language education, foreign languages), and slashing and burning my way through 801-810, which are mostly focused on both theoretical and practical aspects of literature, ranging from discussions of Aristotle's thoughts on rhetoric to how to write a term paper.

Don't worry. I'm leaving the best stuff. It's astonishing how many books we have about computers and composition ... from the 1980s! These books are great if you want to learn word-processing, except I think they stopped making word processors a few years ago. It was very forward-thinking of my predecessors, but these books are museum relics! Once I've hit -- and cleaned out -- 810, I'll backslide to the 700s, most of which relate to the fine arts. Why am I not tackling the 810s just yet -- American literature?

The truth is, I'm a little scared. We have such a diverse collection of fiction that I keep thinking that someone will show up in the Fall and feel that we've completely neglected readers of his or her proclivities and might, in fact, be hostile to lovers of books about, I don't know, coincidental apples or something.

Not that there's anything wrong with those. Anyway, we are focused on shrinking the collection, which is complicated by ...

4) Ordering. Yup. Even while we're streamlining the collection, we're adding more to it. At this point, though, we're getting close to the end of our major annual purchasing period and the money's starting to dry up. We're also doing it in conjunction with the weeding -- don't view both activities in isolation! For instance, we do have a lot of relatively redundant books from varying periods that cover more or less the same topic. In my particular case, weeding often informs my ordering -- if I end up getting rid of 20 books on how to speak effectively in public, published between 1898-1988, I'll generally plan to replace them with three or four comprehensive overviews from different angles -- rhetoric, overcoming anxiety, organization and structure, stuff like that.

Of course, all of this gets more interesting when you consider that we're ...

5) Cleaning out the reference collection. We've got a huge number of dictionaries, encyclopedias, almanacs, atlases, and other reference works that need to go. Most of that is because almost everything is either outdated or available online through our electronic resources or for free on the open Internet, and part of that is because we're moving the General Periodicals up to the first floor. This particular shift is relatively easy; as we've increased our electronic subscriptions, we've cut way back on our print material, which doesn't see anywhere near as much use as the digital stuff and isn't searchable besides.

Now, the reference collection is pretty sizable and is being cleaned out at the same time as the rest of the collection, so that's a lot of work! If you stopped by the Library last week, or plan to this week, there are a lot of carts full of books congregating on the first floor over by the Deaf School Yearbooks, which is not-at-all-coincidentally right by my office.

That's right, I'm fulfilling the "other duties as required" clause of my job description and removing a lot of the material from our system, along with our director, Sarah Hamrick. Because of that, I probably should warn you that this blog will go quiet for a week or two. We'll still get a post up later this week -- and this will be a fun one! -- and most likely a vlog if we're lucky, but then I go on ...

... wait for it ...

... VACATION! For a week. Sorry, guys. Even librarians need a little R&R from time to time. But after June 20, things should be a lot more active on the blog front!

Anyway, that's the big what's-the-Library-doing-this-summer update. You'll hear more as the summer wears on, though -- the list above is far from the only thing happening around here. Keep an eye out!